Job Description:  Office Manager – Boulder, Colorado

 

Job Description:  Office Manager – Boulder, Colorado

 

The Office Manager reports to the Executive Director of Horizons International.

 

The Office Manager is responsible for the financial and organizational administration of Horizons International’s office at the Boulder, CO facility. 

 

General Duties

Administering the financial operations, supervising the local staff, and overseeing the building maintenance and rental.

 

Specific Duties

A. Finance & Budgeting

  • Manage the finance and accounting functions, including donation receipting, expense report approval, purchase and payables functions.
  • Ensure that the end of year receipts are mailed out by 20 January each year.
  • Assist the Executive Director in periodic financial reviews, and coordinate the annual budgeting process.

 

B. Human Resource Management

  • Lead the development and maintenance of staff job descriptions, and review and balance the workload among staff positions..
  • Conduct periodic performance reviews of Boulder staff
  • Participate with HR team in the screening, approval, and on-boarding process for staff and internship candidates.
  • Maintain the Horizons International Staff Manual, and approved personnel policies.
  • Assist the Director of Member Care with support development of staff and interns.
  • Determine projects where volunteer effort might be used, seek volunteer assistance, and manage volunteer projects.

 

C. Building Operations

  • Oversee building maintenance and function of kitchen
  • Review the meal plan expenses against the approved budget.
  • Determine projects, in conjunction with the facility manager, where volunteer effort might be used, seek volunteer assistance, and manage volunteer projects. 
  • Provide a backup for the Housing Manager as needed (e.g., collecting and receipting rent, maintaining the Excel file of paid rents).